{"id":5700,"date":"2020-07-16T09:00:00","date_gmt":"2020-07-16T01:00:00","guid":{"rendered":"https:\/\/www.workstem.com\/?p=5700"},"modified":"2024-11-07T15:19:41","modified_gmt":"2024-11-07T07:19:41","slug":"employers-need-to-keep-employee-leave-records","status":"publish","type":"post","link":"https:\/\/www.workstem.com\/hk\/en\/blog\/employers-need-to-keep-employee-leave-records\/","title":{"rendered":"Keeping a Record of Sickness Days Is a Must?"},"content":{"rendered":"<div class='post-index' id='post-index'><a href='###' id='post-index-close'><i class='fa fa-list'><\/i><\/a>\r\n\t\t\t\t<h3 class='post-index-title'>Chapter catalogue<\/h3>\r\n\t\t\t\t<div class='post-index-inner' id='post-index-inner'>\r\n\t\t\t\t<ol class='post-index-list'><li class=\"post-index-item\" data-tt=\"title-idx-0\" ><a href=\"###\"title=\"An excel + an email = leave application library\">An excel + an email = leave application library<\/a><\/li><li class=\"post-index-item\" data-tt=\"title-idx-1\" ><a href=\"###\"title=\"Great recommendation! Workstem improves payroll efficiency.\">Great recommendation! Workstem improves payroll efficiency.<\/a><\/li><\/ol>\r\n\t\t\t<\/div><\/div>\r\n\t\t\t<script>\r\n\t\t\t$(function(){\r\n\t\t\t\tvar contIdxHeight = $('#post-index-inner').height()+20;\r\n\t\t\t\t$('#post-index-inner').css('height',contIdxHeight+'px');\r\n\t\t\t\t$('#post-index-close').on('click',function(){\r\n\t\t\t\t\tif($('#post-index-inner').height()>20) {\r\n\t\t\t\t\t\t$('#post-index-inner').css('height',0);\r\n\t\t\t\t\t\t$('#post-index-inner').css('padding-top',0);\r\n\t\t\t\t\t} else {\r\n\t\t\t\t\t\t$('#post-index-inner').css('height',contIdxHeight+'px');\r\n\t\t\t\t\t\t$('#post-index-inner').css('padding-top','20px');\r\n\t\t\t\t\t}\r\n\t\t\t\t});\r\n\t\t\t\t$('.post-index-item').on('click',function(){\r\n\t\t\t\t\tvar tt=$(this).data('tt');\r\n\t\t\t\t\tscrollPosition(document.getElementById(tt));\r\n\t\t\t\t});\r\n\t\t\t});\t\r\n\t\t\t<\/script><div class='post-content-full'><p>Employees in different companies are entitled to a fixed number of days of paid sick leave, which is a type of sick leave. Sick leave under the Employment Ordinance(EO) means:<\/p>\n<ul>\n<li>An employee employed under a continuous contract<\/li>\n<li>The sick leave taken is not less than four consecutive days<\/li>\n<li>The sick leave is supported by an appropriate medical certificate<\/li>\n<li>The employee has accumulated sufficient number of paid sickness days<\/li>\n<\/ul>\n<p>According to the Chapter 5 of EO, an employer should keep the following records:<\/p>\n<ul>\n<li><strong>the date of commencement and termination of employment of each employee<\/strong>;<\/li>\n<li><strong>all paid sickness days accumulated by each employee<\/strong>, including the number of paid sickness days accumulated in Category 1 and 2;<\/li>\n<li><strong>paid sickness days taken by each employee<\/strong> and deducted from the total number of paid sickness days in either categories;<\/li>\n<li><strong>sickness allowance paid and the sickness days in respect of which the sickness allowance was pai<\/strong>d.<\/li>\n<\/ul>\n<p>Note: The record should be signed by the employee within seven days of his return to work from paid sick leave, and the employee has the right to inspect the record. An employer who contravenes the above provision is liable to prosecution and, upon conviction, to a fine of HK$100,000.<\/p>\n<p>For some start-ups and small and SMEs, probably there is not an HR in the company and they just recruit an admin to do the HR jobs instead, but they do not know much about the specific rules of the EO to calculate the leaves.<\/p>\n<h2 id=\"title-idx-0\" class=\"icon-anchor\">An excel + an email = leave application library<\/h2>\n<p>HR\u2019s ideal situation is, of course, that the employee took leave directly, but problems can also occur, for example, the employee took leave but came back to work, forgot to cancel the application, resulting in a change in leave balance; or the employee sent an email leave, and HR did not know. Then how to deal with it? These cases are real and they really bother HR. <span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/\" target=\"_blank\" rel=\"noopener\">Workstem<\/a><\/span>, the <span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/leave\/\" target=\"_blank\" rel=\"noopener\">leave management function<\/a><\/span> of the Human Resources Management System, not only handles leave application\/approval but also keeps all employee leave records.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20299 aligncenter\" src=\"https:\/\/www.workstem.com\/wp-content\/uploads\/2020\/07\/leave-feature-3-min.png\" alt=\"leave application\" width=\"790\" height=\"491\" srcset=\"https:\/\/www.workstem.com\/wp-content\/uploads\/2020\/07\/leave-feature-3-min.png 1000w, https:\/\/www.workstem.com\/wp-content\/uploads\/2020\/07\/leave-feature-3-min-300x187.png 300w, https:\/\/www.workstem.com\/wp-content\/uploads\/2020\/07\/leave-feature-3-min-768x478.png 768w, https:\/\/www.workstem.com\/wp-content\/uploads\/2020\/07\/leave-feature-3-min-624x388.png 624w\" sizes=\"auto, (max-width: 790px) 100vw, 790px\" \/><\/p>\n<h2><\/h2>\n<h2 id=\"title-idx-1\" class=\"icon-anchor\">Great recommendation! Workstem improves payroll efficiency.<\/h2>\n<p><span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/\" target=\"_blank\" rel=\"noopener\">Workstem one-stop human resources management system<\/a><\/span> Support automatic obtain the number of remaining annual leave days when an employee resigns, customize the calculation method of annual leave pay, ADW calculation, settlement time, etc., and use the powerful AI calculation engine to calculate according to the annual leave pay calculation formula, and automatically compare salary data , ensure that the calculation of annual leave pay complies with company policies and standards, and pays out efficiently.<\/p>\n<p>In addition to calculating annual leave pay, the Workstem system can also provides a full range of solutions to help your business management of other HR processes, such as<span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/rostering\/\" target=\"_blank\" rel=\"noopener\"> Rostering<\/a><\/span>\u3001<span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/attendance-management\/\" target=\"_blank\" rel=\"noopener\">Attendance<\/a><\/span>\u3001<span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/leave\/\" target=\"_blank\" rel=\"noopener\">Leave<\/a><\/span>, MPF and <span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/tax-reporting\/\" target=\"_blank\" rel=\"noopener\">tax<\/a><\/span> return management, etc., help you can truly realize digital transformation and improve management efficiency and employee satisfaction.<\/p>\n<p><i><span style=\"font-weight: 400\">Read More:<\/span><\/i><\/p>\n<p><a href=\"https:\/\/www.workstem.com\/hk\/en\/blog\/sick-leave-pay-calculation-types-of-sick-leave\/\"><i><span style=\"font-weight: 400\">How Paid Sick Leave Should Be Calculated?<\/span><\/i><\/a><\/p>\n<p><a href=\"https:\/\/www.workstem.com\/hk\/en\/blog\/consecutive-days-full-pay-sick-leave\/\"><i><span style=\"font-weight: 400\">Why Are There Such Big Differences Among Sick Leaves?<\/span><\/i><\/a><\/p>\n<p><a href=\"https:\/\/www.workstem.com\/hk\/en\/blog\/sick-leave-allowance-paid-sick-leave-four-consecutive-days-sick-leave\/\"><i><span style=\"font-weight: 400\">When and How to Calculate Four Consecutive Days Sick Leave?<\/span><\/i><\/a><\/p>\n<div class=\"mceTemp\"><\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Chapter catalogue An excel + an email = leave application libraryGreat recommendation! Workstem improves payroll efficiency. Employees in different companies are entitled to a fixed number of days of paid sick leave, which is a type of sick leave. Sick leave under the Employment Ordinance(EO) means: An employee employed under a continuous contract The sick&#8230;<\/p>\n","protected":false},"author":5,"featured_media":20301,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[272],"tags":[468,452,451],"class_list":["post-5700","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-all-en","tag-employment-ordinance","tag-leave"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Keeping a Record of Sickness Days Is a Must? - Workstem<\/title>\n<meta name=\"description\" content=\"Employees in different companies are entitled to a fixed number of days of paid sick leave. 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