{"id":6348,"date":"2020-08-20T09:00:00","date_gmt":"2020-08-20T01:00:00","guid":{"rendered":"https:\/\/www.workstem.com\/?p=6348"},"modified":"2024-11-07T15:11:21","modified_gmt":"2024-11-07T07:11:21","slug":"how-to-choose-hr-system","status":"publish","type":"post","link":"https:\/\/www.workstem.com\/hk\/en\/blog\/how-to-choose-hr-system\/","title":{"rendered":"How to Choose a Payroll &amp; HRM System?"},"content":{"rendered":"<div class='post-index' id='post-index'><a href='###' id='post-index-close'><i class='fa fa-list'><\/i><\/a>\r\n\t\t\t\t<h3 class='post-index-title'>Chapter catalogue<\/h3>\r\n\t\t\t\t<div class='post-index-inner' id='post-index-inner'>\r\n\t\t\t\t<ol class='post-index-list'><li class=\"post-index-item\" data-tt=\"title-idx-0\" ><a href=\"###\"title=\"Is the system flexible enough?\">Is the system flexible enough?<\/a><\/li><li class=\"post-index-item\" data-tt=\"title-idx-1\" ><a href=\"###\"title=\"Does it comply with the Employment Ordinance?\">Does it comply with the Employment Ordinance?<\/a><\/li><li class=\"post-index-item\" data-tt=\"title-idx-2\" ><a href=\"###\"title=\"How secure is the HR platform?\">How secure is the HR platform?<\/a><\/li><li class=\"post-index-item\" data-tt=\"title-idx-3\" ><a href=\"###\"title=\"Is the after-sales service good? Is the pricing transparent?\">Is the after-sales service good? Is the pricing transparent?<\/a><\/li><li class=\"post-index-item\" data-tt=\"title-idx-4\" ><a href=\"###\"title=\"Great recommendation! Workstem improves payroll efficiency.\">Great recommendation! Workstem improves payroll efficiency.<\/a><\/li><\/ol>\r\n\t\t\t<\/div><\/div>\r\n\t\t\t<script>\r\n\t\t\t$(function(){\r\n\t\t\t\tvar contIdxHeight = $('#post-index-inner').height()+20;\r\n\t\t\t\t$('#post-index-inner').css('height',contIdxHeight+'px');\r\n\t\t\t\t$('#post-index-close').on('click',function(){\r\n\t\t\t\t\tif($('#post-index-inner').height()>20) {\r\n\t\t\t\t\t\t$('#post-index-inner').css('height',0);\r\n\t\t\t\t\t\t$('#post-index-inner').css('padding-top',0);\r\n\t\t\t\t\t} else {\r\n\t\t\t\t\t\t$('#post-index-inner').css('height',contIdxHeight+'px');\r\n\t\t\t\t\t\t$('#post-index-inner').css('padding-top','20px');\r\n\t\t\t\t\t}\r\n\t\t\t\t});\r\n\t\t\t\t$('.post-index-item').on('click',function(){\r\n\t\t\t\t\tvar tt=$(this).data('tt');\r\n\t\t\t\t\tscrollPosition(document.getElementById(tt));\r\n\t\t\t\t});\r\n\t\t\t});\t\r\n\t\t\t<\/script><div class='post-content-full'><p>In recent years, more and more Hong Kong enterprises have gradually started using human resource management (HRM) systems to manage their work. After all, many HRs have expressed headaches when dealing with staff management work, for example, recording the clock in\/out time, late or early leave records, creating rosters in Excel, and approving employees&#8217; leave applications. In these situations, HR seems to be doing 90% manual admin work than really caring for your people!<\/p>\n<p>Many small enterprises do not have an HR department. They usually hire an admin person who takes care of everything. If an admin fails to do the job, the employer has to hire more people to handle the workload. Due to practical cost reasons, exploring an HR system that can free up HR\u2019s time handling manual labor tasks should be a worthy investment.<\/p>\n<p>A simple Google search shows that there are already a large number of HRM systems on the market, and the tagline is usually the same: &#8220;simplify the HR process and improve HR\u2019s work efficiency&#8221;.<\/p>\n<p>But what processes should be simplified and what kind of efficiency can be improved? And how?<\/p>\n<p>Choosing an HRM system is not that complicated, but the most important thing is to be flexible since HR policies of each company can be very different. Here are a few other aspects to consider when choosing an HR system.<\/p>\n<h2 id=\"title-idx-0\" class=\"icon-anchor\">Is the system flexible enough?<\/h2>\n<p>As mentioned above, each company\u2019s policies can be very different, therefore, it is very important to select a system with powerful customization functions.<\/p>\n<p>For example, who can approve employees\u2019 leave or overtime requests? Can you set whether there is a buffer for each clock in\/out record? How about whether Average Daily Wage (ADW) can be automatically calculated and tracked on a rolling basis? Can you customise how annual leave days are calculated and distributed to employees? These are just some very high level questions one need to consider when considering the \u201cflexibility\u201d of a system.<\/p>\n<h2 id=\"title-idx-1\" class=\"icon-anchor\">Does it comply with the Employment Ordinance?<\/h2>\n<p>Public holidays change every year, and laws and regulations are also constantly changing. If the vendor is not on top of these regulatory updates and consistently conduct system upgrades, companies are actually at risk of violating the Employment Ordinance.<\/p>\n<h2 id=\"title-idx-2\" class=\"icon-anchor\">How secure is the HR platform?<\/h2>\n<p>Data security and confidentiality is one of the most important considerations when \u00a0selecting a system. Generally speaking, the more well-known and proven cloud provider is AWS (used by big financial institutions like the Hong Kong Stock Exchange). If your enterprise is of a certain scale or in a more regulated industry (e.g. financial industry), then it\u2019ll be necessary to consider the cloud infrastructure of your HR platform.<\/p>\n<h2 id=\"title-idx-3\" class=\"icon-anchor\">Is the after-sales service good? Is the pricing transparent?<\/h2>\n<p>Many people might have ask the question: &#8220;Why do I have to care about after-sales service when purchasing a cloud system just like when I do for an electronic appliance?\u201d<\/p>\n<p>This is because at the early stages, you can&#8217;t be entirely certain that the way you are using the system is correct. If you did something wrong, let\u2019s say create a wrong leave policy, can you instantly ask for assistance via instant chat \/ phone \/ email?<\/p>\n<p>How about the pricing? Is everything clearly laid out and offer you to subscribe and cancel your subscription in a self-service way? Are you forced to pay for hidden admin fees \/ maintenance costs \/ installation fees, etc.?<\/p>\n<p>To sum up, when choosing a vendor for your HR &amp; payroll system, it\u2019s best advised to do the above research and answer all those questions before confirming usage. It\u2019s better if you can do a free trial of the software to see if it really matches your company\u2019s needs and expectations.<\/p>\n<p>The best HRM system is not the one that costs the most and has the most functions, but the one that suits your company.<\/p>\n<h2 id=\"title-idx-4\" class=\"icon-anchor\">Great recommendation! Workstem improves payroll efficiency.<\/h2>\n<p><span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/\" target=\"_blank\" rel=\"noopener\">Workstem one-stop human resources management system<\/a><\/span> Support automatic obtain the number of remaining annual leave days when an employee resigns, customize the calculation method of annual leave pay, ADW calculation, settlement time, etc., and use the powerful AI calculation engine to calculate according to the annual leave pay calculation formula, and automatically compare salary data , ensure that the calculation of annual leave pay complies with company policies and standards, and pays out efficiently.<\/p>\n<p>In addition to calculating annual leave pay, the Workstem system can also provides a full range of solutions to help your business management of other HR processes, such as<span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/rostering\/\" target=\"_blank\" rel=\"noopener\"> Rostering<\/a><\/span>\u3001<span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/attendance-management\/\" target=\"_blank\" rel=\"noopener\">Attendance<\/a><\/span>\u3001<span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/leave\/\" target=\"_blank\" rel=\"noopener\">Leave<\/a><\/span>, MPF and <span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/en\/product\/tax-reporting\/\" target=\"_blank\" rel=\"noopener\">tax<\/a><\/span> return management, etc., help you can truly realize digital transformation and improve management efficiency and employee satisfaction.<\/p>\n<p><em><strong>Read More:<\/strong><\/em> <em><span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"https:\/\/www.workstem.com\/hk\/blog\/traditional-hrm-system-vs-modern-one\/?utm_source=blogpost&#038;utm_medium=blog&#038;utm_campaign=how-to-choose-attendance-system&#038;utm_term=fr\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Traditional HRM Software Vs Cloud HRM Software, Which One to Choose?<\/span><\/a><\/span><\/em><\/p>\n<div class=\"mceTemp\"><\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Chapter catalogue Is the system flexible enough?Does it comply with the Employment Ordinance?How secure is the HR platform?Is the after-sales service good? Is the pricing transparent?Great recommendation! Workstem improves payroll efficiency. In recent years, more and more Hong Kong enterprises have gradually started using human resource management (HRM) systems to manage their work. After all,&#8230;<\/p>\n","protected":false},"author":2,"featured_media":20709,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[272],"tags":[468,469,467,463,466],"class_list":["post-6348","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-all-en","tag-hr-tech-en","tag-hr","tag-payroll","tag-466"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Choose a Payroll &amp; HRM System? - Workstem<\/title>\n<meta name=\"description\" content=\"Many small enterprises usually hire an admin person who takes care of everything. 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