Reimbursement Management System

Workstem’s reimbursement management system enhances work efficiency by reducing up to 90% of manual procedures, helping you establish a true digitalisation system.

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All-rounded reimbursement functions

With our digitised reimbursement system, claims can be tracked, and company expenses can be accurate.

Too many reimbursement types?

Customised expense categories

Different expense types can be set and managed by your needs.

Data lost again?

Save data in the cloud

All expense data is encrypted in the cloud, which can be traced.

Slow application and approval?

Quickly process the approval

Quickly process multiple approval flows with different levels instantly.

Expense claim workflow

Transparency, clarity and efficiency.

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Customised expense categories

Fulfil your company’s management needs by customising travel expenses, office expenses, etc.

Flexible approval procedures

Multiple approval layers and designated approval management meet individual needs, simplify reimbursement process, and improve reimbursement efficiency.

Prompt reimbursements

Employees can apply claims through the App, supervisors can approve the applications instantly.

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Paperless records

Automatic log your expense details such as time, amount, category, etc. into our system.

Seamless integration with payroll

Integrate with our payroll system by auto-generating audited receipts. Claim amount will also be reflected on the payslip.

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All modules
are integrated on one platform.

Workstem is your one-stop payroll system, with functions such as rostering, attendance, leave, reimbursement, payroll, FSS and tax calculation, Workstem seamlessly handles your HR processing task faster and more conveniently under one platform.

Mobile App





FSS & Tax

Frequently Asked Questions

Can I customise the reimbursement type?

Yes. You can customise multiple reimbursement types.

Can the reimbursement amount be paid with salary?

Yes, the system’s AI formula engine supports the reimbursement amount to be distributed with the salary.

Can I customise the reimbursement approval process?

Yes, the reimbursement approval process can be set up separately, and the approver and approval level can be flexibly selected.

Can I upload proof of reimbursement?

Yes, you can upload attachments when you apply.

Is there any notification?

Yes, the application and approval of reimbursement can be pushed to employees and employers via email, Web, and App.