Expense Management Software

Workstem’s expense management software enhances work efficiency by reducing up to 90% of manual procedures, helping you establish a true digitalisation system.

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All-Inclusive expense claim capabilities

Workstem’s expense management software encrypts data, tracks expenses and simplifies your approval processes.

Complicated expenses with uncountless documents?

Efficient expenses management in the cloud

Allow businesses to categorise expense types, capture invoices, receipts, and other documentation for expense claims by simply uploading photos, thus reducing administrative burden. Cloud-based also offers visibility into expense records, automate manual work, protecting data with encryption and increase efficiency.

Approval processes are time-consuming and inefficient?

Simplify approval processes in seconds

Use of multiple approval layers and designated approval management helps simplify application, review, and approval processes. This expense management adapts to various business scenarios, increases reimbursement efficiency, and timeliness.

Still lack visibility on expenses?

Track expenses in real time

Auto record time, amount, category, and associated documents on both Web and App, allowing employees and supervisors to easily track expense processes.

Reimbursement workflow

Transparency, clarity and efficiency.

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Customised expense categories

Fulfil your company’s management needs by customising travel expenses, communication expenses, accommodation expenses and more.

Flexible approval procedures

Customised approval processes and designated approval layers can improve reimbursement efficiency by providing flexibility to accommodate multiple approval needs within an organisation, whether it's across different departments or within a single department with varying levels of authority.

Prompt expense claims on mobile App

Mobile App enables employees to apply for reimbursement, with real-time notifications sent to managers for prompt approval or rejection, while both ends showing expense status.

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Paperless records make expense traceable

Our paperless record-keeping feature is designed to help businesses improve expense tracking, keep track of compliance with relevant policies and regulations, and also reduce the risk of errors and fraud.

Seamless integration with payroll

The AI engine automates expense claim auditing and integrates it with payroll, generating audited receipts for correct and timely payment. The payslips can be customised to reflect the claim amount for employee self-checking.

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All modules
are integrated on one platform

Workstem's one-stop payroll system offers a comprehensive range of HR solutions, including rostering, attendance management, leave tracking, expense claims, payroll processing, tax compliance, superannuation, and Single Touch Payroll (STP) reporting. By consolidating these functions into a single platform, we streamline HR processing and reduce errors, delays, and duplication of effort.

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Frequently Asked Questions

Can I customise the expense claim type?

Yes, you can customise multiple expense claim types.

Can the expense claim amount be paid with salary?

Yes, the system’s AI formula engine supports the expense claim amount to be distributed with the salary.

Can I customise the expense claim approval process?

Yes, the expense claim approval process can be set up separately, and the approver and approval level can be flexibly selected.

Can I upload proof of expense claim?

Yes, you can upload attachments when you apply.

Is there any notification?

Yes, the application and approval of expense claims can be pushed to employees and employers via email, Web, and App.