Schedule Management

What is schedule management?

Scheduling means that employees work according to the morning, midday and evening shifts arranged by the enterprise, which is a method to manage employees, and it is more suitable for F&B, retail, factories industries.

Scheduling management is used to assign shifts for multiple members in the enterprise. The employer determines the relevant scheduling rules according to business development or industry to ensure that the employees alternate among different shifts during working hours. Employers can also formulate different scheduling rules according to the project names, vocational skills, and course arrangements that employees follow up to flexibly schedule.

Why is schedule management important?

Scheduling management is a part of employee management and a significant part for improving productivity. Reasonable scheduling is particularly important, which determines whether employees can adjust their working status and is the basis for maintaining normal operation. Improper schedule management results in tasks failures, lower employee satisfaction and ineffective deployment of manpower. Therefore, proper schedule management can improve the efficiency and thus obtain economic benefits.

The benefits of schedule management

Schedule management will:

  • Reduce the cost of human resources and reduce the production cost
  • Improve product quality and production efficiency, improve management efficiency
  • Improve employee motivation

In short, scheduling management can strengthen the control of costs, improve the stability of quality, ensure the appropriateness of manpower, and promote the fairness of scheduling.

How to manage scheduling?

Scheduling management should protect the benefits of employees and the company, and is related to the work and life balance. Reasonable and effective scheduling management is conducive to the improvement of overall sales performance. For enterprises, using a suitable scheduling system can save manpower and greatly improve work efficiency.

Workstem is highly recommended! As the leading one-stop and cloud-based HRMS in APAC, Workstem focuses on the best human resources solutions for SMEs. The schedule Pro function can satisfy all scheduling matters in line with HR daily operations. Complicated scheduling, fast scheduling is supported to improve the efficiency 10 times and more with all the steps being in one page.


Workstem has a powerful scheduling system to let managers quickly schedule by using shift templates and checking staff availibility in Workstem One App, and they can also approve OT/leave/shift replacement and more applications anywhere, anytime.

If it is peak seasons, managers can give authorisation to supervisors via mobile App to assist scheduling, which is convenient and flexible.