Employees in different companies are entitled to a fixed number of days of paid sick leave, which is a type of sick leave. Sick leave under the Employment Ordinance(EO) means:
- An employee employed under a continuous contract
- The sick leave taken is not less than four consecutive days
- The sick leave is supported by an appropriate medical certificate
- The employee has accumulated sufficient number of paid sickness days
According to the Chapter 5 of EO, an employer should keep the following records:
- the date of commencement and termination of employment of each employee;
- all paid sickness days accumulated by each employee, including the number of paid sickness days accumulated in Category 1 and 2;
- paid sickness days taken by each employee and deducted from the total number of paid sickness days in either categories;
- sickness allowance paid and the sickness days in respect of which the sickness allowance was paid.
Note: The record should be signed by the employee within seven days of his return to work from paid sick leave, and the employee has the right to inspect the record. An employer who contravenes the above provision is liable to prosecution and, upon conviction, to a fine of HK$100,000.
For some start-ups and small and SMEs, probably there is not an HR in the company and they just recruit an admin to do the HR jobs instead, but they do not know much about the specific rules of the EO to calculate the leaves.
An excel + an email = leave application library
HR’s ideal situation is, of course, that the employee took leave directly, but problems can also occur, for example, the employee took leave but came back to work, forgot to cancel the application, resulting in a change in leave balance; or the employee sent an email leave, and HR did not know. Then how to deal with it? These cases are real and they really bother HR. Workstem, the leave management function of the Human Resources Management System, not only handles leave application/approval but also keeps all employee leave records.
Great recommendation! Workstem improves payroll efficiency.
Workstem one-stop human resources management system Support automatic obtain the number of remaining annual leave days when an employee resigns, customize the calculation method of annual leave pay, ADW calculation, settlement time, etc., and use the powerful AI calculation engine to calculate according to the annual leave pay calculation formula, and automatically compare salary data , ensure that the calculation of annual leave pay complies with company policies and standards, and pays out efficiently.
In addition to calculating annual leave pay, the Workstem system can also provides a full range of solutions to help your business management of other HR processes, such as Rostering、Attendance、Leave, MPF and tax return management, etc., help you can truly realize digital transformation and improve management efficiency and employee satisfaction.
Read More:
How Paid Sick Leave Should Be Calculated?
