Hong Kong's All-in-One Enterprise HRMS

Redefining HRMS with an automated payroll formula engine and an open ecosystem

From employee onboarding and smart rostering to attendance, leave and automated payroll, Workstem brings your entire HR operation into one cloud-based HRMS. Built for Hong Kong compliance, it automates MPF, eMPF, e-filing and 713/ADW calculations, while open APIs connect seamlessly with your existing finance and operational systems.

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Workstem automates it all

Enterprise-grade automation — covering the entire HR lifecycle from onboarding to payroll.

  • Smart Automated Payroll: Automatically calculate OT, holiday pay, MPF and tax
  • eMPF Integration: Submit contributions directly to the platform in real time, with zero manual work
  • e-Tax Filing: Upload IR56B/E/F/G/M forms to eTAX in one click
  • Open API Ecosystem: Seamlessly connect with NetSuite, Xero and Microsoft Power Automate
  • Multi-Entity Group Management: Unified management for multi-site, multi-entity and cross-border organisations
95%

Improvement in payroll accuracy

80%

Reduction in HR admin time

5,000+

Easily scales to support large enterprise workforces

4 types

Comprehensive mobile time tracking options

What is an HRMS (Human Resource Management System)?

An HRMS (Human Resource Management System) is cloud-based software that integrates employee data, payroll, attendance, leave and tax filing — By replacing manual Excel processes with automation, it enables compliant payroll processing and seamless data connectivity.

Management Area Traditional Manual / Excel Workstem HRMS Cloud SaaS
Payroll calculation Manual entry, error-prone, time-consuming Automated by the payroll formula engine
MPF Calculated offline, submitted separately Direct eMPF connection, one-click API submission
IR56 filing Paper forms completed individually One-click generation, uploaded to eTax
Attendance & leave Punch cards / scattered records 4 clock-in methods + self-service mobile app
Data integration Data silos, requiring constant import/export Open API connects to ERP / finance systems

HRMS Software — How does Workstem help enterprises automate compliant payroll?

Most HRMS platforms simply store data and support Excel imports and exports. Workstem puts automated calculations at the core, embedding Hong Kong’s complex payroll, MPF and tax rules into the system so compliance becomes the default outcome. Its open architecture also connects seamlessly with your existing IT ecosystem.

Automated complex payroll calculation

Automatically handles complex payroll rules: attendance bonuses, overtime allowances, statutory holiday pay, annual leave pay, four-fifths sickness allowance, long service payment/severance pay, and payment in lieu of notice, and complies with the 713 Amendment, supporting historical data import and line-item reconciliation, with ADW (Average Daily Wage) and final settlement (Final Pay) calculated automatically and accurately.

eMPF Integration

Automatically calculate employer and employee MPF contributions. Workstem connects directly to the eMPF platform via API, allowing employers to submit contribution statements in one click. Submission results and error messages are returned in real time through the API, enabling fully automated data synchronisation with minimal manual intervention and helping ensure compliance with MPF requirements.

IR56 e-filing (e-Tax) software

Generate all five IRD-verified tax forms, IR56B / E / F / G / M, in one click. Employers can upload documents directly to eTax, and employees can view and download their tax forms via the mobile app, eliminating paper-based tax filing.

In-depth compliance with 713 Ordinance / ADW

Built-in calculation logic for the Employment Ordinance's 713 Amendment "12-month average wage," automatically covering variable income such as commissions, bonuses and allowances, with 468 compliance reminders and ongoing tracking of legislative updates.

Multi-entity group architecture

Suitable for organisations from SMEs to large enterprises, chains and cross-border groups. Supports unified management of multiple companies under one group, tiered access controls, and a real-time labour cost dashboard, with seamless API integration to ERP / BI systems.

Open API and enterprise ecosystem

Provides standard OAuth 2.0 APIs (developer.workstem.com) and integrates with Microsoft Power Automate, NetSuite SuiteApp (SDN Partner), Xero and eMPF. This enables two-way data synchronisation between HR, payroll and finance systems, connecting Workstem with your broader enterprise ecosystem.

Enterprise HRMS in Hong Kong: what sets them apart?

Many entry-level HRMS tools are built primarily for SMEs. As your organisation grows and requires multi-entity management, complex payroll, system interoperability and enterprise-grade security, Workstem's open architecture and compliance engine become the key differentiator.

Multi-entity / cross-border group management

Manage multiple companies under one group from a single tenant, with tiered permissions, data isolation and audit trails,This provides the flexibility needed by chain brands and cross-border organisations, rather than limiting the system to a single small team.

713 / ADW compliance isn't optional

Hong Kong's Employment Ordinance, 713 Amendment, requires several statutory entitlements to be calculated using the "12-month average wage," covering variable income such as commissions and bonuses. Workstem has this calculation engine built in, so even complex pay structures stay compliant.

A truly Open API instead of data imports

Providing a comprehensive OAuth 2.0 developer portal and API documentation at developer.workstem.com, enabling deep, two-way integration with ERP, finance, BI and AI agent systems. It is also officially available on major platforms including Microsoft Power Automate, Oracle NetSuite (SDN Partner) and Xero.

Enterprise-grade security and availability

ISO 27001:2022 certified, deployed on Amazon Web Services (AWS) enterprise cloud infrastructure, with a 99.5% SLA supporting the data security and service reliability requirements of businesses ranging from SMEs to large enterprises.

Founded and supported locally in Hong Kong

Founded in Hong Kong in 2015, with deep roots in the local market and expansion into Macau, Taiwan and Australia. Local implementation and support teams understand Hong Kong employment regulations and the realities of business operations in the region.

Free trial + public knowledge base

Get a 14-day free trial with full functionality and no credit card required, along with access to the public Workstem Knowledge Base at help.workstem.com. Businesses can experience the platform firsthand before implementation and continue accessing self-service resources after going live.

Customer Testimonials

The following testimonials are excerpts from internal evaluations and feedback from businesses across different industries after implementing Workstem.

We used to spend two full days reconciling Excel spreadsheets before every monthly payroll run. Now, the automated payroll formula engine handles the calculations, and payslips are delivered directly to employees through the mobile app. The error rate is now close to zero. Our HR team can finally focus on managing people rather than spreadsheets.

HR Director, Retail Chain Group

With eMPF API submissions and direct IR56 integration with eTAX, our finance team no longer needs to manually compile monthly MPF contributions and annual tax returns. Most importantly, the open API enables two-way synchronisation between NetSuite and Workstem, saving us significant time on reconciliation

Finance Manager, Cross-Border Logistics Company

We have multiple outlets and complex shift schedules. Workstem’s smart rostering and four clock-in methods have completely resolved our attendance management issues. The multi-entity structure also gives management a clear view of group-wide labour costs, enabling much faster decision-making.

Operations Director, F&B Industry

One HRMS system, covering the entire HR lifecycle

From onboarding to offboarding, Workstem brings scattered HR tasks together on a single cloud platform, with data flowing automatically without repeated data entry.

Smart Scheduling

Flexible shifts · Workforce cost forecasting

  • Schedule multiple shifts a day across multiple locations at once, ideal for chain and multi-site operations
  • Create rosters in bulk and copy schedules to apply them across an entire month or multiple outlets in one click
  • After rosters are published, employees can self-select, pick up or swap shifts, helping businesses fill staffing gaps during peak periods
  • Any roster change is pushed instantly to the employee's mobile app
  • Shift and overtime hours sync automatically with payroll calculations
  • Analyse labour costs by project, outlet or department in real time — no need to wait for month-end

Automated Attendance

4 clock-in methods · Automated rules engine

  • Four clock-in methods — QR code / Bluetooth / GPS / facial recognition — bound to the device in use, preventing buddy punching and false attendance
  • Automatically identify and separate overnight shifts to accurately calculate cross-day working hours
  • Late arrivals and early departures flagged instantly — no need to dig through records
  • Each department and role can have its own custom attendance rules

Paperless Leave Management

Automatic entitlements · Multi-level approvals

  • Built-in statutory and general holiday calendars, with compliance baselines updated automatically
  • Annual leave, continuous sick leave, maternity leave and other entitlement cycles calculated automatically
  • Leave balances sync in real time, visible to both applicant and approver, with unlimited approval levels
  • Companies can add their own custom leave categories

Automated Smart Payroll Calculation

Automated Payroll Calculation Engine

  • Customise complex payroll formulas and configure allowances, attendance bonuses and other pay components once for automatic monthly calculations
  • Customise complex payroll formulas and configure allowances, attendance bonuses and other pay components once for automatic monthly calculations
  • Complies with the 713 Ordinance, supporting historical data import and line-item reconciliation, with ADW and Final Pay calculated automatically and precisely
  • Personalised payslips generated in one click and pushed straight to the employee's mobile app

eMPF Contributions

Fully automated electronic MPF management

  • Connect directly to the eMPF platform, and submit contribution statements in one click
  • Employer and employee contributions calculated automatically
  • Supports both the Catering Industry and Construction Industry Schemes, plus ORSO and Voluntary Contributions (VC)
  • MPF reports generated automatically

E-Filing

IRD-verified · Paperless

  • Covers the full IR56B / E / F / G / M series of IRD-verified e-forms
  • Uploaded to the IRD's eTax platform in one click
  • Employees can view their own tax forms via the mobile app
  • Historical filing records fully preserved and always retrievable
  • System syncs automatically whenever IRD formats are updated

Employee Self-Service Mobile App

The mobile hub for employees and managers

  • Self-service access to payslips, leave and attendance records
  • Overtime, expense and leave requests submitted directly via the mobile app
  • Managers can complete scheduling and approvals from their phone
  • All modules fully built in as an all-in-one system, with no extra charges
  • Payslips, leave and attendance all built in — no add-on purchases or extra subscriptions

Real-Time Data Analytics

Data-driven HR decisions

  • Analyse labour costs by department, project or outlet across multiple views
  • Labour cost analysis supports budgeting and management decisions
  • Custom reports exported in one click
  • Multi-dimensional comparison of payroll and attendance data on a consistent data standard

Multi-Company Group Management

One unified platform for organisations of all sizes

  • Manage multiple companies and entities on one platform
  • Group labour costs aggregated across companies in real time via dashboard
  • Open API connects directly to ERP / BI, with automatic data sync
  • Grant or revoke role-based permissions in one click, with personnel changes taking effect immediately

Workstem vs entry-level HR systems in Hong Kong

Every HRMS platform has their own functionality and capability therefore not all are built the same. Workstem is not simply a “better Excel” that imports and exports data but rather an enterprise-grade HR automation platform that combines automated payroll calculations, direct eMPF integration, IR56 electronic tax filing and open API connectivity in one system.

Capability Entry-level / SME-focused HR system Workstem Enterprise HRMS
Payroll calculation Excel import/export, manual work, error-prone Automated by the payroll formula engine
MPF Calculated manually, submitted offline API integration with the eMPF platform, enabling one-click contribution statement submission with real-time submission results and error notifications
E-Filing Paper forms or separate software One-click IR56 series upload to eTAX
713 / ADW compliance No specific information publicly available Compliant with 713 Ordinance requirements, supporting historical data imports and detailed reconciliation, with automated and accurate ADW and Final Pay calculations
Open API / ecosystem Mostly one-way data import OAuth2 API · Integrates with NetSuite, Xero and Power Automate
Organisational structure Built mainly for a single small team Multi-entity / group / cross-border, unified management
Enterprise-grade security Depends on the individual vendor ISO 27001:2022 · AWS · 99.5% SLA
Free Trial Mostly by demo booking only 14-day free trial · Full features

Hong Kong legal / tax filing coverage

HK Law / Filing Requirement Workstem Coverage
Employment Ordinance, 713 Amendment, ADW (12-month average wage) Built-in calculation engine, covering variable income such as commissions and bonuses
418/468 compliance reminders Automatic alerts with ongoing tracking of legislative updates
Mandatory Provident Fund Schemes Ordinance, MPF contributions Contribution amounts calculated automatically, submitted to the eMPF platform in one click via API
IR56B / E / F / G / M tax forms E-forms generated in one click, uploaded seamlessly to eTax
Long service payment / severance pay / payment in lieu of notice Automatically calculated without manual processing
Statutory holiday / annual leave / sick leave pay Entitlements and pay automatically linked

HRMS — Workstem pricing plans

Workstem charges per employee per month and offers three plans: Free, Attendance Plus and Payroll Pro; annual subcription gets a -12% discount, with plans starting from as low as HK$33/employee/month (Attendance Plus, billed annually); All paid plans include a 14-day free trial (full features, no credit card required).

* Enterprise plan: flexible custom pricing. Large enterprises, chain brands and multi-entity/cross-border groups can get a tailored quote based on headcount, feature combination and integration needs, including dedicated onboarding, API integration and priority technical support.

Contact us for a custom quote

HRMS — Industries served

Workstem serves businesses across retail, F&B, construction, property management, logistics and more, with particular expertise in complex rostering and payroll compliance.

Retail

Retail

Rostering and attendance management for chain stores and supermarkets

F&B

F&B

Shift management and payroll calculation

Construction & Engineering

Construction & Engineering

Site attendance and project-based payroll

Event Management

Event Management

Fast onboarding and high volume clock-in for casual staff

Property Management

Property Management

Multi-site security/cleaning scheduling and patrol rounds

ISO/IEC 27001:2022

Information security management certification

AWS Enterprise Cloud

Stable, scalable infrastructure

99.5% SLA

High-availability service guarantee

Founded in HK, 2015

Local implementation and support team

Real results after adopting Workstem

80%

Reduction in HR admin time

95%

Improvement in payroll accuracy

100%

Employment Ordinance compliant

2,000+

Enterprises choose Workstem

* Data based on shared feedback from 2,000+ enterprises across Hong Kong and APAC

Workstem HRMS FAQ

Most questions fall into three categories: pricing, compliance & tax filing, and integration with existing systems.

Pricing & Plans

How much does an HRMS cost in Hong Kong?

Workstem is priced per employee per month and offers three standard plans:

  • Free (HK$0, forever)
  • Attendance Plus: HK$33/employee/month billed annually (HK$37 billed monthly)
  • Payroll Pro: HK$71/employee/month billed annually (HK$79 billed monthly)

Available on monthly or annual billing; annual billing gets a -12% discount.

Large enterprises and multi-entity groups can also opt for a flexible custom-priced Enterprise plan, quoted according to scale and integration requirements.

Is there a free trial?

Yes. The Free plan is available to use at no charge , and includes mobile app scheduling, GPS/Wi-Fi/QR code clock-in, leave requests and attendance reports, suitable for teams just getting started. Paid plans come with a 14-day free trial, full features, no credit card required, so you can get started and experience the platform within minutes.

What's the difference between monthly and annual billing?

Both modes offer exactly the same features — the only difference is the billing cycle. Monthly billing auto-renews each month for maximum flexibility; annual billing is paid upfront for 12 months and averages a -12% discount per month (e.g. Attendance Plus drops from HK$37 to HK$33/employee/month, and Payroll Pro from HK$79 to HK$71/employee/month) — ideal for organisations committed to long-term use.

Compliance, Scale & Security

Is Workstem suitable for large enterprises and multi-company groups?

Workstem supports businesses ranging from SMEs to large enterprises, chain brands, and cross-border and multi-entity groups. It's trusted by over 2,000 enterprises, supports efficient HR management for large enterprises with headcounts exceeding 5,000, and enables unified management of multiple companies under one group along with API integration to ERP/BI systems and AI agents.

How does Workstem ensure payroll and MPF compliance?

Workstem has built-in calculation engines aligned with Hong Kong’s Employment Ordinance and Mandatory Provident Fund Schemes Ordinance. The system automatically handles OT, statutory holiday pay, annual leave pay, ADW calculations under Chapter 713, long-service payment / severance payment, and employer and employee MPF contributions.Workstem also integrates directly with the eMPF platform for submission, reducing the need for manual processing.

Which tax forms does Workstem support and how to file them?

Supports five IRD-certified forms including IR56B, IR56E, IR56F, IR56G and IR56M. They can be generated in one click as eTax-compliant files ready for direct upload to the IRD, and employees can also view and download them via the mobile app.

How does Workstem protect data security?

Workstem is ISO 27001:2022 certified for information security management, runs on AWS enterprise cloud infrastructure, offers a 99.5% service availability SLA, and has been established and locally supported in Hong Kong since 2015.

Integration, Implementation & Support

Can an HRMS integrate with NetSuite / Xero?

Yes. Workstem provides a standard OAuth2 open API (developer.workstem.com), and is already officially listed on the Microsoft Power Automate Connector, NetSuite SuiteApp (NetSuite SDN Partner) and Xero App Store, plus eMPF API integration — enabling real-time, two-way sync between HR and finance systems.

How do I get started with Workstem?

Enterprises can sign up for a 14-day free trial (full features, no credit card required), or book a 1-on-1 product demo and free HR management consultation. Deployment is typically completed within a few days, and a public knowledge base at help.workstem.com is available for ongoing self-service learning.

Automate your HR operations — Get started today!

14-day free trial (full features, no credit card required) · 1-on-1 product demo · Free HR management consultation

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