In today’s fast-paced business world, effective time management is crucial for the success of any organisation. One essential tool used by companies to track and record time spent on tasks and projects is a timesheet. In this glossary, we will explore the concept of a timesheet, its significance in business operations, and key terms associated with timesheets.

What is a Timesheet?

A timesheet is a document or digital record that allows employees to log and track the time they spend on various tasks, projects, or activities. It serves as a record of hours worked, providing important data for payroll processing, client billing, project management, and performance evaluation.

Timesheets typically include information such as the date, task description, start and end times, and any additional notes or comments.

Key terms related to Timesheet

Time Tracking

Time tracking refers to the process of recording and monitoring the time spent on specific tasks or projects. It involves employees accurately documenting their working hours on a timesheet or using time tracking software.


Overtime refers to the hours worked by an employee beyond their regular working hours. Timesheet helps monitor and calculate overtime hours, ensuring accurate compensation and compliance with labour regulations.

Leave or Time-Off Requests

Leave or time-off requests are formal requests submitted by employees to take time off from work for various reasons, such as vacation, sick leave, or personal time. Timesheets may include features that allow employees to request time off and managers to approve or deny such requests.

Approval Workflow

The approval workflow is a process implemented by organisations to review and authorise timesheets before they are finalised and used for payroll or billing purposes.It typically involves supervisors or managers reviewing and approving timesheets to ensure accuracy and accountability.

Benefits of Timesheet

Accurate Payroll Processing

Timesheets provide accurate data for calculating employee wages, ensuring precise payroll processing. By recording hours worked, including regular hours, overtime, and leave, timesheets help businesses avoid errors and ensure fair compensation.

Performance Evaluation

Timesheet data allows managers to evaluate individual and team performance. By analysing timesheets, businesses can measure productivity, identify top performers, and recognize areas where additional support or training may be required.

Compliance and Legal Requirements

Timesheets assist businesses in complying with labour laws and regulations related to working hours, overtime, and leave entitlements. Accurate timesheet records help demonstrate compliance and mitigate potential legal disputes.

Data-driven Decision Making

Timesheet data provides valuable metrics for analysis and decision making. By analysing time-related data, businesses can identify trends, measure project profitability, and make informed decisions to enhance efficiency, productivity, and profitability.

How can Workstem assist you?

Workstem simplifies payroll processes with its all-in-one platform. It handles onboarding, time and attendance, award interpretation, payroll, STP2 compliance, superannuation, and more. With Workstem, you can streamline your HR and payroll operations, ensuring accuracy and efficiency.